{
"id": 21188,
"procurementProjectId": 18258,
"noticeNumber": "2019-008417",
"reducedTimeLimitsForReceiptOfTenders": false,
"corrigendumAdditionalInformation": [],
"creatorSystem": "Cloudia Kilpailutus",
"type": 200,
"legalBasis": "32014L0024",
"project": {
"id": 0,
"title": "Outsourcing of Payroll Processing Services for the Joint Administrative Services of the Finnish Missions in Brussels",
"contractType": 2,
"procurementCategory": 1,
"jointProcurement": false,
"procurementLaw": [],
"centralPurchasing": false,
"coPurchasers": [],
"validationState": 2,
"organisation": {
"id": "823a595f-2795-4d88-2d2b-08d78deb351a",
"information": {
"officialName": "Ministry for Foreign Affairs of Finland",
"nationalRegistrationNumber": "0245973-9",
"nutsCodes": [
"FIZ"
],
"postalAddress": {
"streetAddress": "P.O. Box 176",
"postalCode": "00023",
"town": "Government",
"country": "FI"
},
"email": "[email protected]",
"contactPerson": "Tuija Lohi",
"mainUrl": "https:\/\/um.fi\/",
"validationState": 2
},
"contractingAuthorityType": 1,
"contractingType": 1,
"mainActivity": 1,
"mainActivityUtilities": 0,
"validationState": 0
},
"state": 0,
"defenceWorks": 0,
"defenceSupplies": 0,
"publish": 1,
"agricultureWorks": 0,
"isPrivate": false,
"isConcluded": false
},
"lotsInfo": {
"divisionLots": false,
"lotsSubmittedFor": 0,
"lotsSubmittedForQuantity": 0,
"lotsMaxAwarded": false,
"lotsMaxAwardedQuantity": 0,
"lotCombinationPossible": false,
"validationState": 2
},
"objectDescriptions": [
{
"mainCpvCode": {},
"additionalCpvCodes": [],
"nutsCodes": [
"FIZ"
],
"mainsiteplaceWorksDelivery": [
"Belgium"
],
"descrProcurement": [
"Payroll processing services provided by Supplier shall cover all relevant services listed below to manage locally employed staff of the Joint Administrative Services of the Finnish Missions in Brussels. \n\nThe currency to be used is Euro (\u20ac). \n\nProvided services include also the transition services. Supplier will be responsible for setting up the services jointly with Customer according to mutually agreed timetable.\n\nPayroll processing services provided by Supplier include:\n\n\u2022\tSetting up payroll record and maintaining local accounting \/ other obligatory documentation during the calendar year (material to be transferred to Customer including end of year documentation)\n\n\u2022\tPreparing monthly payroll calculations based on template prepared by Customer including Belgian tax and social security fee deductions\n\n\u2022\tPreparing pay slips and delivering them to Customer in English\/French \n\n\u2022\tInvoicing Customer for Belgian social security and tax payments and other possible payments related to salaries \n\n\u2022\tPreparing annual documents to local authorities (to be specified by Supplier), including \nemployer\u2019s contributions to be reported annually to the Belgium Tax Agency\n\n\u2022\tAnnual summary report for each employee per month \n\n\u2022\tKeeping record of holidays, sick leave, parental leave and other leaves of absence\n\n\u2022\tInform the Customer on changes in Belgian legislation or regulations on employment issues\n\nPlease find enclosed a generic process description, Annex I.\n\nThere are currently four categories of employees in the Finnish Missions in Brussels: \n \n1.\tLocally engaged Finnish staff paying both social security and taxes to Finland.\n\n2.\t Locally engaged Finnish staff, paying social security to Belgium, taxes to Finland (deductions being prosessed by Accounting Service Centre in Finland).\n\n3.\tLocally engaged Finnish and other nationals paying both social security and taxes to Belgium (payroll processing fully by Supplier)\n\n4.\tLocally engaged Finnish nationals paying social security to Finland and taxes to Belgium (payroll being processed by Supplier including information from Customer of the social security fees). \n\nThe number of employees is about 55 in 2019. \n"
],
"disagreeAwardCriteriaToBePublished": false,
"awardCriteria": {
"criterionTypes": 8,
"qualityCriteria": [],
"costCriteria": [],
"priceCriterion": {},
"criterion": [],
"criteriaStatedInProcurementDocuments": false
},
"estimatedValue": {
"type": 0
},
"timeFrame": {
"type": 2,
"days": 0,
"months": 24,
"canBeRenewed": false,
"renewalDescription": []
},
"candidateNumberRestrictions": {
"envisagedNumber": 0,
"envisagedMinimumNumber": 0,
"envisagedMaximumNumber": 0,
"objectiveCriteriaForChoosing": [],
"selected": 0
},
"optionsAndVariants": {
"variantsWillBeAccepted": false,
"partialOffersWillBeAccepted": false,
"options": true,
"optionsDescription": [
"The contract period will be made for two years and will continue automatically if neither party will end it by informing the other party in written by giving a three (3) months prior notice.\n\nAs such, option is the the continuation of the contract after initial two year contract period.\n"
],
"optionType": 0
},
"tendersMustBePresentedAsElectronicCatalogs": false,
"euFunds": {
"procurementRelatedToEuProgram": false
},
"additionalInformation": [],
"awardContract": {
"contractAwarded": 0,
"noAwardedContract": {
"failureReason": 0,
"originalNoticeSentVia": 0
},
"awardedContract": {
"numberOfTenders": {
"disagreeTenderInformationToBePublished": false,
"total": 0
},
"disagreeContractorInformationToBePublished": false,
"contractors": [],
"initialEstimatedValueOfContract": {},
"finalTotalValue": {
"type": 0
},
"likelyToBeSubcontracted": false,
"valueOfSubcontract": {},
"notPublicFields": {
"communityOrigin": false,
"nonCommunityOrigin": false,
"awardedToTendererWithVariant": false,
"abnormallyLowTendersExcluded": false
}
}
},
"validationState": 2
}
],
"communicationInformation": {
"procurementDocumentsAvailable": 1,
"procurementDocumentsUrl": "https:\/\/hanki.tarjouspalvelu.fi\/hanki",
"additionalInformation": 1,
"additionalInformationAddress": {
"validationState": 0
},
"otherAddressForProcurementDocuments": {
"validationState": 0
},
"sendTendersOption": 1,
"electronicAddressToSendTenders": "https:\/\/hanki.tarjouspalvelu.fi\/hanki?id=233691&tpk=6e4fbeae-dd7f-4859-a48a-316d3b3a9532",
"addressToSendTenders": {
"validationState": 0
},
"electronicCommunicationRequiresSpecialTools": false,
"documentsEntirelyInHilma": false,
"specsAndAdditionalDocuments": 0,
"validationState": 2
},
"contactPerson": {
"name": "Tuija Lohi",
"email": "[email protected]"
},
"procurementObject": {
"shortDescription": [
"The purpose of this Invitation to tender is to request tenders on outsourcing of payroll processing for locally engaged staff of the Joint Administrative Services of the Finnish Missions in Brussels (Embassy of Finland, Mission of Finland to NATO and Permanent Representation of Finland to the EU). Locally engaged staff is working in Belgium."
],
"estimatedValue": {
"type": 0
},
"mainCpvCode": {
"code": "79211000",
"name": "Accounting services",
"vocCodes": []
},
"totalValue": {
"type": 0
},
"validationState": 2
},
"conditionsInformation": {
"professionalSuitabilityRequirements": [],
"economicCriteriaToParticipate": false,
"economicCriteriaDescription": [],
"economicRequiredStandards": [],
"technicalCriteriaToParticipate": false,
"technicalCriteriaDescription": [],
"technicalRequiredStandards": [],
"rulesForParticipation": [],
"restrictedToShelteredWorkshop": false,
"restrictedToShelteredProgram": false,
"reservedOrganisationServiceMission": false,
"depositsRequired": [],
"financingConditions": [],
"legalFormTaken": [],
"ciriteriaForTheSelectionOfParticipants": [],
"executionOfServiceIsReservedForProfession": false,
"referenceToRelevantLawRegulationOrProvision": [],
"participationIsReservedForProfession": false,
"contractPerformanceConditions": [],
"obligationToIndicateNamesAndProfessionalQualifications": false,
"validationState": 2
},
"complementaryInformation": {
"isRecurringProcurement": false,
"estimatedTimingForFurtherNoticePublish": [],
"electronicOrderingUsed": false,
"electronicInvoicingUsed": false,
"electronicPaymentUsed": false,
"additionalInformation": [],
"validationState": 2
},
"datePublished": "2019-04-16T17:00:07",
"state": 2,
"tedPublishState": 4,
"tedSubmissionId": "20190415-005412",
"tedPublishRequestSentDate": "2019-04-15T00:00:00",
"tedPublicationInfo": {
"ojs_number": "2019\/S 076-181088",
"no_doc_ojs": "2019\/S 076-181088",
"publication_date": "2019-04-17T10:00:00",
"ted_links": {}
},
"tedValidationErrors": [],
"noticeOjsNumber": "2019\/S 076-181088",
"procedureInformation": {
"procedureType": 1,
"acceleratedProcedure": false,
"justificationForAcceleratedProcedure": [],
"contestType": 0,
"frameworkAgreement": {
"includesFrameworkAgreement": false,
"includesConclusionOfFrameworkAgreement": false,
"frameworkAgreementType": 0,
"frameworkEnvisagedType": 0,
"includesDynamicPurchasingSystem": false,
"dynamicPurchasingSystemInvolvesAdditionalPurchasers": false,
"justificationForDurationOverFourYears": [],
"dynamicPurchasingSystemWasTerminated": false,
"estimatedTotalValue": {
"type": 0
},
"duration": {
"type": 0,
"canBeRenewed": false
}
},
"reductionRecourseToReduceNumberOfSolutions": false,
"reserveRightToAwardWithoutNegotiations": false,
"electronicAuctionWillBeUsed": false,
"procurementGovernedByGPA": true,
"disagreeCriteriaForEvaluationOfProjectsPublish": false,
"mainFeaturesAward": [],
"validationState": 2
},
"tenderingInformation": {
"tendersOrRequestsToParticipateDueDateTime": "2019-05-25T12:00:00",
"languages": [
"EN"
],
"tendersMustBeValidOption": 1,
"tendersMustBeValidUntil": "2019-07-31T00:00:00",
"tendersMustBeValidForMonths": 0,
"tenderOpeningConditions": {
"openingDateAndTime": "2019-05-27T12:00:00",
"place": [
"Street: Kanavakatu 3 B, Helsinki"
],
"informationAboutAuthorisedPersons": []
},
"estimatedExecutionTimeFrame": {
"type": 3,
"canBeRenewed": false
},
"validationState": 2
},
"attachments": [],
"hasAttachments": false,
"changes": [],
"isCorrigendum": false,
"isMigrated": true,
"isCancelled": false,
"cancelledReason": [],
"isLatest": true,
"language": "EN",
"proceduresForReview": {
"reviewBody": {
"officialName": "The Market Court, Markkinaoikeus",
"postalAddress": {
"streetAddress": "Radanrakentajantie 5",
"postalCode": "00520",
"town": "Helsinki",
"country": "FI"
},
"telephoneNumber": "+358 295643300",
"email": "[email protected]",
"mainUrl": "http:\/\/www.oikeus.fi\/markkinaoikeus",
"validationState": 0
},
"reviewProcedure": [],
"validationState": 2
},
"attachmentInformation": {
"description": [],
"links": [],
"validationState": 2
},
"contractAwardsDefence": [],
"annexes": {
"d1": {
"noTenders": false,
"procedureType": 0,
"suppliesManufacturedForResearch": false,
"providedByOnlyParticularOperator": false,
"reasonForNoCompetition": 0,
"extremeUrgency": false,
"additionalDeliveries": false,
"repetitionExisting": false,
"designContestAward": false,
"commodityMarket": false,
"advantageousTerms": false,
"advantageousPurchaseReason": 0
}
},
"isPrivateSmallValueProcurement": false,
"dateCreated": "2019-12-31T15:08:50.3350667",
"dateModified": "2020-01-08T22:45:39.9728454"
}