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"title": "Projektin- ja dokumentinhallintaj\u00e4rjestelm\u00e4 palveluna",
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"T\u00e4m\u00e4n hankinnan tilaajana toimii ELY-keskusten sek\u00e4 TE-toimistojen kehitt\u00e4mis- ja hallintokeskus (KEHA-keskus), mutta hankinnan kohteen k\u00e4ytt\u00e4ji\u00e4 tulevat olemaan ELY-keskusten, TE-toimistojen (TET) sek\u00e4 KEHA-keskuksen asiantuntijoita.",
"",
"ELY-keskukset edist\u00e4v\u00e4t alueellista kehitt\u00e4mist\u00e4 hoitamalla valtionhallinnon toimeenpano- ja kehitt\u00e4misteht\u00e4vi\u00e4 alueilla. Teht\u00e4v\u00e4t jakautuvat kolmeen osa-alueeseen: elinkeinot, ty\u00f6voima ja osaaminen (Elinkeino-vastuualue); liikenne ja infrastruktuuri (Liikenne-vastuualue) sek\u00e4 ymp\u00e4rist\u00f6 ja luonnonvarat (Ymp\u00e4rist\u00f6-vastuualue). KEHA-keskus on valtakunnallinen, maantieteellisesti hajautetulla toimintamallilla ja verkostomaisesti toimiva ELY-keskusten sek\u00e4 TE-toimistojen kehitt\u00e4mis- ja hallintopalveluja tuottava virasto.",
"",
"Syksyll\u00e4 2021 toteutimme eri vastuualueita edustavassa pienryhm\u00e4ss\u00e4 ELY\/TET\/KEHA-hankkeiden hallintaan liittyv\u00e4n esiselvityksen, jossa kartoitettiin hankintojen s\u00e4hk\u00f6isiin j\u00e4rjestelmiin liittyvi\u00e4 tarpeita. Esiselvityksess\u00e4 todettiin, ett\u00e4 yhteen j\u00e4rjestelm\u00e4\u00e4n pohjautuva nykyratkaisu ei kaikilta osin vastaa eri k\u00e4ytt\u00e4j\u00e4ryhmien tarpeisiin. Nykyinen ratkaisu ei my\u00f6sk\u00e4\u00e4n tarjoa juuri lainkaan raportointity\u00f6kaluja hankkeiden seurantaan ja johtamisen tueksi.",
"",
"Hankintoihin liittyv\u00e4n j\u00e4rjestelm\u00e4kokonaisuuden uudistamisen tavoitteena on rakentaa ELY\/TET\/KEHA-hankkeita tukeva j\u00e4rjestelm\u00e4kokonaisuus jo toteutetun esiselvityksen pohjalta. Esiselvityksen pohjalta syntyikin ELY\/TET\/KEHA-hankintoja tukevien tietoj\u00e4rjestelmien toteuttaminen -projekti, lyhyemmin HANKO-projekti. Projektin tavoitteena on rakentaa j\u00e4rjestelm\u00e4kokonaisuus, jonka avulla pystyt\u00e4\u00e4n tukemaan hankintoihin ja hankkeisiin liittyv\u00e4\u00e4 toimintaa sek\u00e4 hankkeiden ja hankeaineiston hallintaa s\u00e4hk\u00f6isesti. Tavoitteena on siirty\u00e4 hankintojen s\u00e4hk\u00f6ist\u00e4misest\u00e4 hankintojen hy\u00f6dynt\u00e4miseen strategisena ty\u00f6kaluna.",
"",
"T\u00e4m\u00e4n hankinnan kohteena ovat HANKO-projektin puitteissa projektinhallintaj\u00e4rjestelm\u00e4 sek\u00e4 dokumentinhallintaj\u00e4rjestelm\u00e4. Hankittavien j\u00e4rjestelmien tulisi tukea my\u00f6s hankkeiden elinkaarta sek\u00e4 johtamista. K\u00e4ytt\u00e4j\u00e4lle t\u00e4m\u00e4 kuvattu kokonaisuus voi hyvin n\u00e4ytt\u00e4yty\u00e4 vain yhten\u00e4 j\u00e4rjestelm\u00e4n\u00e4 ja j\u00e4rjestelmien tulisikin toimia sulavasti yhteen kesken\u00e4\u00e4n kuin my\u00f6s tarvittavilta osin k\u00e4yt\u00f6ss\u00e4 olevien kilpailutusj\u00e4rjestelm\u00e4n ja sopimustenhallintaj\u00e4rjestelm\u00e4n kanssa. Jatkossa projektin- ja dokumentinhallintaj\u00e4rjestelmi\u00e4 t\u00e4ss\u00e4 materiaalissa kuvaa termi \"j\u00e4rjestelm\u00e4\".",
"",
"J\u00e4rjestelm\u00e4n tulisi tarjota ty\u00f6kaluja projektisuunnitelman laatimiseen ja hallintaan. J\u00e4rjestelm\u00e4ss\u00e4 tulisi olla k\u00e4ytett\u00e4viss\u00e4 ty\u00f6kalut hankkeen aikataulujen, resurssien, kulujen, riskien, laadun sek\u00e4 viestinn\u00e4n suunnitteluun ja hallintaan. T\u00e4m\u00e4n lis\u00e4ksi j\u00e4rjestelm\u00e4n tulisi mahdollistaa eri vaiheissa olevien hankkeiden hallinnointi, aina hankeaihiosta hankkeen p\u00e4\u00e4tt\u00e4miseen asti sek\u00e4 n\u00e4ihin liittyv\u00e4t ty\u00f6nkulut h\u00e4lytyksineen.",
"",
"Aineiston k\u00e4sittelyn osalta j\u00e4rjestelm\u00e4n tulisi toimia yhteisen\u00e4 tietovarastona hankkeiden aineistolle ett\u00e4 tiedolle. Dokumentteja tulisi pysty\u00e4 k\u00e4sittelem\u00e4\u00e4n ja hakemaan tehokkaasti. Dokumenttien hallinnan osalta t\u00e4rkeit\u00e4 tekij\u00f6it\u00e4 ovat dokumenttien tarvittava metatiedottaminen, hallinta kansiorakenteessa tai muussa vastaavassa rakenteessa sek\u00e4 asianhallinnan vaatimusten t\u00e4yttyminen. J\u00e4rjestelm\u00e4ss\u00e4 k\u00e4sitell\u00e4\u00e4n sek\u00e4 arkistoitavaa ett\u00e4 ei-arkistoitavaa aineistoa, jotka on pystytt\u00e4v\u00e4 erottamaan toisistaan. Dokumentteja tulisi t\u00e4ten pysty\u00e4 lis\u00e4\u00e4m\u00e4\u00e4n, poistamaan, lataamaan, muokkaamaan, lukitsemaan, toimittamaan tarvittavat tiedot asianhallintaan sek\u00e4 mit\u00e4t\u00f6im\u00e4\u00e4n. J\u00e4rjestelm\u00e4n tulisi tukea versiohallintaa sek\u00e4 erilaisten dokumenttipohjien k\u00e4ytt\u00f6\u00e4. Dokumenttien katseluun ja hallinnointiin tarvitaan useita k\u00e4ytt\u00e4j\u00e4rooleja (ulkoiset ja sis\u00e4iset k\u00e4ytt\u00e4j\u00e4t sek\u00e4 sis\u00e4isesti eri tasoiset oikeudet). Dokumentteja on tarpeen jakaa niin sis\u00e4isesti kuin ulkoisestikin ja hallinnoida yhteisk\u00e4ytt\u00f6isesti. Erityisvaatimus aineiston jakamiselle on j\u00e4rjestelm\u00e4ss\u00e4 valmistellun tarjouspyynt\u00f6aineiston jakaminen: aineiston on pysytt\u00e4v\u00e4 t\u00e4ysin muuttumattomana ja on oltava jaettavana julkisesti linkkimuotoisena liitteen\u00e4 tarjouspyynn\u00f6ss\u00e4."
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